Steps in Dean Evaluations
- The provost’s office sends a notification to the policy committee chair of divisions whose deans are scheduled for a review.
- The provost’s office provides a generic copy of an evaluation instrument to ensure some consistency in questions asked about deans among the various divisions. Additional questions can be added by the policy committee or dean to measure specific divisional initiatives.
- The policy committee chair will meet with the provost to discuss the evaluation instrument, modifications, his or her perception of the role of deans and the procedure for reviews.
- The policy committee chair will get input from the dean on the evaluation instrument in terms of whether the dean has a few specific initiatives he or she would like evaluated. Questions can be added to the evaluation instrument to reflect this request.
- The provost reviews final evaluation instrument before it is distributed.
- The evaluation instrument is distributed by the policy committee or the provost’s office upon request by the policy committee to all faculty and staff (and others relevant to the division) in the college or school. If the policy committee elects to use Qualtrics, an email with a link to the survey instrument will be sent to relevant people.
- Results of the evaluation, whether collected though online surveys or paper surveys, will be sent to the provost’s office.
- The provost will personally review results with the dean. The provost sends results (a copy of everything, including narrative comments) confidentially to the dean before the meeting so the dean will have time to study the information.
- After the review with the dean, the provost’s office will notify the policy committee chair that the committee (or provost’s office) may share copies of the numerical data from the review with the faculty and staff of the school or college. Narrative comments are not shared.
- The Provost shares numerical results with Faculty Council Executive Committee and upon request will review this information with the committee.
- The provost meets with the divisional policy committee and/or members of the college to discuss results and thank them for their work. At this meeting the provost can share a verbal summary of the comments.
An electronic method of conducting the evaluation is encouraged using Qualtrics. This saves a great deal of paper, transcription time for summarizing narrative comments, and confidentiality for respondents is maintained. Qualtrics allows data to be separated by categories. Thus, upon request, data from faculty can be tabulated independent of other groups. Policy committees should notify Mitchell McKinney, Faculty Fellow, concerning data separation.
DEAN EVALUATION ROTATION SCHEDULE
Faculty Council Policy (as of 2011) for Evaluation of Administrators:
Rotation for divisional administrators:
Year one – no evaluation
Year two – formative evaluation
Year three – no evaluation
Year four – formative, summative evaluation
If year four referendum is positive:
Years five and six – no evaluation
Year seven – formal evaluation repeated with referendum
Repeat formal evaluation on a three-year rotation as long as referenda are positive
If year four referendum is negative:
Year five – formal one repeated
If year five referendum is negative, the process established and implemented by Faculty Council to assess and transmit an evaluation of support or no confidence shall be initiated.
Dr. Mitchell McKinney
Faculty Fellow for Academic Personnel