This message was originally sent on March 19, 2020. It is being published here for preservation.
Access to classrooms
Some faculty have used classrooms this past week to access classroom technology to deliver online instruction. Given the President’s directive, classroom access will be discontinued starting Monday, March 23, 2020, 12 am through April 12, 2020. If you have faculty using classrooms to deliver online instruction, we ask that you work with them to try to upload as much as they can using these technologies over the next several days. We understand the challenges this will cause for some of our instructors, but it is necessary from a public health perspective. It will be critical to help affected faculty identify alternative strategies for delivering their course materials. The Keep Learning website continues to be updated with new tools for remote lab instruction and other tools.
- If at all possible, faculty and other instructors should identify alternative assessment strategies than exams that require full proctoring services. The university has limited capacity for such services. Therefore, it is possible that an instructor who plans for a fully proctored examination will not be able to have such services.
- Because Examity (full live) proctoring has limited capacity, Chairs will need to submit a request to their Deans by the end of Spring Break (March 27th) for all upcoming exams in the Spring 2020 term
- Requests should include the following information:
- A description of why an alternative method of assessment is not possible for the class’ learning objectives.
- The number of sections of the course
- The total enrollment in the course
- A description of why the proctoring is necessary (accreditation requirements, to maintain consistency in testing across sections, etc.)
- Requests will be evaluated on a case-by-case basis by Chairs and Deans.
- Things to keep in mind:
- If students don’t have a web-cam and robust internet connection, they will not be able to access the proctoring services.
- The setup is quite intense – about 45 minutes – and can be quite invasive (for instance, imaging your entire room in which you are taking the exam). This has surprised many students, and they will need to be informed in advance.
- Faculty must have an alternative approach to accommodate those students without webcams or a robust high-speed internet connection.
- After collecting all requests for full live proctoring, Deans should rank the list of requests using the following rubric and submit this to the Provost’s Office for review. The considerations used to allocate proctoring resources are:
- If proctoring is required by the accrediting body
- Number of sections
- Number of students
- Requests should include the following information:
- Please be advised that if the exam needs to be hand-written (equations, figures, drawings, etc.) and can’t be run through a Canvas Quiz in combination with EquatIO (already integrated into Canvas), online proctoring is not going to work, even with full live proctoring.
- In all cases, the college will bear the cost of the service.
We realize that there are special circumstances where access to research facilities, staff and support may be needed during the period of restricted campus across campus. In all cases we expect faculty and students to follow the following guidelines:
- Specialized facilities with restricted access, and research that must continue to protect life – of plants, animals, cells, cultures – may continue to operate through a managed plan developed by the facility managers and approved by the Dean of the respective colleges where these facilities reside.
- Such facilities are expected to follow all CDC guidelines for social distancing, person-person contact, and staggered shifts; they must consider the protection of public health and safety as the guiding principle.
- In all cases, steps should be taken to further decrease co-location in these facilities and to assure that all students are participating voluntarily.
- In all cases, Deans are expected to submit the list of approved exceptions to the Office of the Provost.
I realize that we are asking you to do a lot and do it in quick order and I know this has to be extremely challenging. Times like this remind us that the most valuable asset that any organization has is its people. You have reminded us every day over the past week that you are what makes Mizzou special. I am deeply grateful for your leadership and your friendship. And now for a round of applause:
Doctoral candidate Xiomara Cornejo in the Theatre Department has been selected as one of 65 students across the country to receive the prestigious Mellon/ACLS Dissertation Fellowship. The Mellon/ACLS Dissertation Completion Fellowships supports a year of research and writing to help advanced graduate students in the humanities and related social sciences in the last year of PhD dissertation writing. The total award of up to $43,000 includes a stipend plus additional funds for university fees and research support. In addition to the monetary support that the fellowship offers, Dissertation Completion Fellows may apply to participate in a seminar on preparing for the academic job market.
Congratulations to Xiomara and the faculty in the Theatre Department.
I hope to share more such stories that bring a smile.
Latha Ramchand, PhD
Provost & Executive Vice Chancellor for Academic Affairs