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Requirements for Electronic Submission of Promotion and Tenure Dossiers
The submission of all dossier materials should be in an electronic format. Items like summaries of teaching, research, and service accomplishments, the resume, statement of teaching philosophy should be in Word format, as well as the Placement of Scholarly Works and Selection of Outside Reviewer forms. The History and Recommendation Summary and letters/documents with letterhead and signatures should be scanned into Adobe Acrobat pdf format. Adobe Acrobat 7.0 Professional is the version preferred. Your IT technician can assist in obtaining this version for you. The scan should be of a high enough quality so the document is readable, but not so high a quality that the document is large in size. A recommendation would be to scan at 150 dpi.
Each candidate's dossier should be in a single folder labeled "candidate last name-dossier."
Sample:
Jones Dossier
Smith Dossier
The Recommendation Signature page and the History and Recommendation Summary are stored (included) with the eight subfolders. The eight subfolders should be labeled as follows:
- Dean's Summary
- Division-Department Summary
- Letters of Appointment
- Complete Resume
- Teaching-Scholarship
- Research-Scholarship
- External Reviews
- Service
- Recommendation Signature Page
- History and Recommendation Summary
Please use the following Word file as a visual guide for correctly arranging materials electronically in each subfolder: Visual Guide. The "Outline of Items to be Included in Dossiers"(on the Provost's web site) also may be used in determining the files to be included in each subfolder and the placement order.
When you are ready to submit your dossiers electronically to the Provost's Office, please contact your IT technician who will work with the Jesse Hall Computer Support staff in the actual transfer process.
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